These are the rules one follows in proposing a Policy Letter:

These are the rules one follows in proposing a Policy Letter:

1. Make sure before you propose one that it is not already in existing policy or is not handling a non-existent problem (refer HCO Policy Letter of 23 April 1965, PROBLEMS).

1. Make sure before you propose one that it is not already in existing policy or is not handling a non-existent problem (refer HCO Policy Letter of 23 April 1965, PROBLEMS).

2. Write it clearly and simply so that the least experienced staff member, or student, or pc to whom it would apply can understand it.

2. Write it clearly and simply so that the least experienced staff member, or student, or pc to whom it would apply can understand it.

3. Type up the proposed Policy Letter exactly as it is to be issued.

3. Type up the proposed Policy Letter exactly as it is to be issued.

4. Give in the top left-hand corner the distribution of the Policy Letter (refer HCO Policy Letter of 14 April 1969, BULLETIN AND POLICY LETTER DISTRI­BUTION).

4. Give in the top left-hand corner the distribution of the Policy Letter (refer HCO Policy Letter of 14 April 1969, BULLETIN AND POLICY LETTER DISTRI­BUTION).

5. Give the title of the Policy Letter and any sub-titles or sections in capital letters, following the format of existing Policy Letters.

5. Give the title of the Policy Letter and any sub-titles or sections in capital letters, following the format of existing Policy Letters.

6. To be approved (as per HCO Policy Letter of 20 October 1966, SIGNATURES OF POL LTRS), the proposed Policy Letter must bear the signatures of (1) the actual composer and (2) each passing agency or identity required to make it legal, as listed in paragraph #8, below.

6. To be approved (as per HCO Policy Letter of 20 October 1966, SIGNATURES OF POL LTRS), the proposed Policy Letter must bear the signatures of (1) the actual composer and (2) each passing agency or identity required to make it legal, as listed in paragraph #8, below.

7. Attach to the proposed Policy Letter Completed Staff Work. Make sure that all data is presented so that seniors up the line can attest on the basis of this CSW that it is OK and that The Guardian in Policy Review Section need only read the proposed Policy Letter and the CSW to OK and issue it.

7. Attach to the proposed Policy Letter Completed Staff Work. Make sure that all data is presented so that seniors up the line can attest on the basis of this CSW that it is OK and that The Guardian in Policy Review Section need only read the proposed Policy Letter and the CSW to OK and issue it.

8. Send the proposed Policy Letter and CSW to the following terminals for their signature and attestation that the proposed Policy Letter is OK:

8. Send the proposed Policy Letter and CSW to the following terminals for their signature and attestation that the proposed Policy Letter is OK:

• 1. One's seniors in one's own Division

• 1. One's seniors in one's own Division

and finally to The Guardian WW (Policy Review Section) for issue.

and finally to The Guardian WW (Policy Review Section) for issue.

Any terminal along the way can either attest the Policy is OK, sign and pass it on, or say it is not OK, state reason why and return to originator. If you have a proposed Policy Letter sent to you which violates any point above, so note before returning that it may be corrected and re-submitted properly.

Any terminal along the way can either attest the Policy is OK, sign and pass it on, or say it is not OK, state reason why and return to originator. If you have a proposed Policy Letter sent to you which violates any point above, so note before returning that it may be corrected and re-submitted properly.

There is no effort to stop staff members from proposing necessary policy, but to get it done properly so the line flows smoothly and rapidly.

There is no effort to stop staff members from proposing necessary policy, but to get it done properly so the line flows smoothly and rapidly.

[Revised by HCO P/L 26 June 1971, same title, in the 1971 Year Book.]

[Revised by HCO P/L 26 June 1971, same title, in the 1971 Year Book.]