Purpose: To maintain at all times a complete and accurate record of present and past employees of the organization.

1. There should be two sections in the Personnel Files, (1) Present Employees (2) Past Employees. Keep a file folder for each person employed by the org. Folder to contain date employment started, date of birth, permanent address, local address, next of kin, qualifications, name of post or posts held and dates held, date employment ceased and any other pertinent data, plus test copies.

2. Interview new person, determine his qualifications for a particular post, settle on pay, determine his goals concerning working for the organization. After new person has been employed, give him the hat folder for the post which he will hold, making sure the folder is complete. Make sure the duties of that post are understood by the employee. (The department head also will go over his duties with him.) If no folder exists for that post (if it is a new post), put together a hat folder for post and deliver to person. Make sure the new person understands the purpose of the post which he is to take over.

3. Deliver new person into hands of department head in whose department he will work.

4. Dispatch HCO Secretary whenever a person goes on or goes off a post. (If a new person, also give address and birthday.)

5. Dispatch Receptionist to set up basket for new personnel (HCO Secretary to dispatch Reception on change of posts, removal of baskets. Personnel does not otherwise dispatch Reception on personnel changes - this goes to HCO for okay, posting to Org Board and advising Reception to make proper changes on the baskets.)

6. Dispatch person making up payroll of new personnel (and their salary), old personnel leaving, or change of regular personnel unit pay.

7. Check back later and make sure this person has written up his "hat" for hat folder – if it's not been done before – or to make certain "hat" is understood.

8. There should be a Check Sheet for the head of Personnel, listing what is to be done, in order, checking off each item as it is done. When completed, put the Check Sheet into the employee's folder mentioned in item 1.

9. When someone leaves the organization, collect a complete hat folder for each hat he's been wearing.

10. Any staff member upon leaving the organization, or when changing posts, must present his hat folder or folders to Personnel.