Clears and OTs are not counted in the Div IV graph as they give an improper view of some Gross Divisional statistics in that they mask Releases actually made, an important datum.

The Gross Divisional Tech statistic includes only completions and Releases made in Div IV. The HGC graph only includes Releases.

The graph of the LRH Comm and the Office of LRH Gross statistic shall cease to be a point system and will be drawn hereafter 1 for 1. All Releases, Clears and OTs made are included 1 for 1 in these graphs. (OIC, in initially implementing this policy, should revise and backdate these figures at least four weeks to plot a meaningful line.)

An additional packet of graphs each labelled Exec Div Courses shall be added to the SH graphs and included also in the WW graphs to which it actually belongs. They are as follows.

The following points should be considered in the preparation for mailing of letters:

1. ADDRESS: The name and address of the person to whom the letter is being sent should be typed or placed on the envelope at least 1 1/2 inches from the top of the envelope so as not to be overprinted by the franking machine stamp.

Graph 1 — is a dual graph consisting of a straight continuous line which shows the number of students on the Clearing Course and a dotted line which shows the number of students on the OT Course.

Addresses should be neat, correct, and legible.

Graph 2 — a continuous line which shows the number of Clears made that week (Thursday 2:00 p.m. to Thursday 2:00 p.m.) and a dotted line (when it comes to apply) showing the number of OTs made.

2. INLAND LETTERS: Letters addressed to persons residing in England, Scotland, Wales, Ireland or Europe MUST NOT be put in airmail envelopes. There is no airmail as such to these countries and mail is sent by whatever is the fastest route.

Inland letters should always contain in the address the name of the country of the addressee unless the city is well known.

Graph 3 — a line which shows the amount of money received by Saint Hill for Clearing Course enrolments.

3. AIRMAIL LETTERS: Letters to be airmailed overseas should be put in airmail envelopes, if it is intended by the originator that such be sent airmail, otherwise overseas letters will be sent by the least costly mailing service. It is better for overseas letters to be written on Air Letter Forms as these cost 6 pence in comparison to one shilling and six pence for an airmail letter weighing one-half an ounce or less.

Graph 4 — a line which shows the amount of money paid in by OT Course students for the OT Course.

The name of the country should always be included in the address of the person to whom the letter is being mailed.

Graph 5 — a line which shows the amount of money paid into Qual SH for reviews by reason of the Clearing Course.

4. SECOND CLASS AIRMAIL: Only printed matter can be sent Second Class Airmail and such can only be sent in envelopes which can be easily opened (not sealed). Such envelopes can be opened easily if they have tuck-in flaps or a metal clip. The name of the country should be included in the address of the person to whom the printed matter is being sent.

For Letter Registrars wishing to send materials urgently to an interested person overseas, it would be best to send a letter on an Air Letter Form and send enclosures under separate envelope by Second Class Airmail.

The statistic of the Clearing Course Supervisor will remain the number of completions tallied as number of parts completed.

If materials for overseas addresses weigh more than an ounce, it is cheaper to mail materials to them surface mail, bearing in mind that surface mail to Australia, New Zealand, and Hawaii is quite lengthy. Letter Registration Packets are an exception and should always be sent Second Class Airmail; however, promotional materials sent free of charge to Field Staff Members if weighing more than an ounce should have Financial Planning okay if being mailed other than by Surface Mail.

Second Class Airmail of printed matter should, where possible, be put in proper airmail envelopes and "2nd Class Airmail" put beneath the airmail stamp.

5. RETURN ADDRESS: The Franking Machine is now designed to mark all letters with the return address.

It is no longer necessary for the Director of Communication to have envelopes stamped with the return address or to have return address stickers and, therefore, this corrects HCO Policy Letter of August 17, 1965 entitled "Return Address" in this respect.

It is now only necessary for the originator of Prepaid Letters and Parcels to see that the return address is placed on such.

6. LETTERS TO BE MAILED: All letters out from a division should be placed in the "Org Letters Out" basket for the division from which they originate.